Details & FAQ

EVENT HOURS & LOGISTICS

CHECK IN
• Check-in for We Create begins at 11 am Friday.

CROP ROOM HOURS
• The crop room is open from 11 am - 1 am Friday; 8 am - 1 am Saturday, and 8 am - 6 pm Sunday.

LOADING/UNLOADING CROP SUPPLIES
• Luggage carts and banquet carts will be available for use in the convention center area.

PARKING
• We recommend the south parking lot near the back of the property. This has direct entry to the convention center lobby.

ROOM SET UP
• Registration tables will be set up in the lobby.
• At check in, you will receive your pre-orders (clothing and die-cuts) and the scrapbookgeneration.com orders you have specified for event pick up.
• You can register and pre-pay for massages at this time. You will sign up for a broad time, like Friday night, Saturday morning, etc. The therapists will text you when it is your turn.
• Based on your group or individual situation, we have made seating arrangements. We will help you find your seat after you check-on on Friday.
• A full schedule of activities will be at your seat.
• An individual trash bag will be attached to your crop spot. Larger trash cans will be placed around the room.
• Your crop table will be covered in plastic.
• Electricity will be available at each crop table. Sharing will be involved. If you think you will need it, please bring extension cords or power strips.
• Wifi information will be on your printed materials.
• If you enroll in Allison Davis classes, you will have a personal class schedule at your seat also.

 

MISCELLANEOUS INFORMATION

AGE REQUIREMENTS
All those attending must be at least 18 years old.

PARTIAL CROP PRICING
• There are no options to pay for only one or two days of the crop. The full event price is required even if you can only attend for a partial amount of the crop time.

TABLE SHARING
There are no options to share a table with a non-paying event member.

SHOPPING AT WE CREATE
• The store at the event will be open the following hours: Friday 1 pm - midnight; Saturday 9 am - midnight; Sunday 9 am - 5 pm.
• You will be able to run a tab all weekend long by providing a credit/debit card to hold the sale. When you are ready to check out, you can put the charge on the card or pay cash. No checks accepted.
• If you prefer not to stand in line to make a purchase, you will be able to put your items in a container, leave them at the check-out, and we will deliver your purchase to your crop spot as soon as possible.
• If you are flying home from the event, we will be happy to ship purchases over $100 free of charge for you to USA destinations. International shipping will be figured on an individual basis.

OASIS POOL USE
• Those attending We Create but not staying at the Oasis have permission to use both the indoor and outdoor saltwater pools.

GROUP COMMUNICATION
• Sometime in February, a new Facebook group will be created for those who have registered. This will allow us to discuss We Create matters without overwhelming the regular Scrap Squad group.

CROP ROOM SECURITY
• The crop room will be locked from 1 am through 8 am each night/day. Your supplies and belongings can be left in the room overnight. Scrapbook Generation is not responsible for any items that are lost, stolen, or damaged during the event.

TEMPERATURES & ROOM COMFORT
• The crop rooms will be maintained by the Oasis staff at the standard temperatures they use for an event such as We Create. Because that may not be the perfect temperature for everyone, we strongly encourage you to dress in layers, and to bring a jacket.

SHOPPING AT THE SPRINGFIELD STORE
• If you would like to visit the Springfield store, we will maintain regular store hours during We Create. Weekday hours are 10 am - 6 pm. Saturday hours are 10 am - 5 pm. The Springfield store is closed on Sundays.

TRANSPORTATION
• You are responsible for your own transportation to and from the event if you are staying at a hotel other than the Oasis.

 

CODE OF CONDUCT

DIRECT SALES
No direct sales allowed at We Create. This is focused primarily on scrapbooking and stamping products and kits, but also includes any other products. There should be no distribution of business cards or catalogs, no solicitation of future sales, and no sales during the event.

BABIES, FAMILIES, AND OTHER VISITORS
• You will be given an event lanyard at check-in. The lanyard is required for entry into the crop room, and for access to the meal buffets.
• The crop rooms are reserved for those who have paid to attend We Create. If you have visitors during the event, please arrange to meet them in one of the lobbies.
• Babies and children of any age cannot share your crop space. This creates a distraction for those around you.
• Families or other visitors should not enter the crop room and/or congregate at your crop space. This creates a distraction for those around you.
 
PETS AND SERVICE ANIMALS
• Pets of any kind are not allowed in the crop room.
• The exception to this is a service animal. (If you require a service animal, we ask that you let the We Create staff know well in advance of the event so that we can arrange the best seating location for this situation.)
 
MUSIC AND VIDEOS
• No audible music or videos are allowed. Earbuds (or other device) should be used so that people around you cannot hear your music, etc.
 
PHONE AND DEVICE COURTESY
• Everyone is expected to be courteous to the people around them by going to one of the lobbies for phone calls, Facetime chats, Skyping sessions, or other similar situations. 
• Please make sure that your phone notifications are turned down so that you can hear them, but the whole room doesn’t.
 
FRAGRANCES
• Some people are sensitive to fragrances. While we can’t expect that everyone will be fragrance-free during the event, this is something to think about, since we will be in closed quarters for an extended period of time. 
• Because of this sensitivity, absolutely no misting or diffusing of essential oils is allowed in the crop room.
 
SNACKS & DRINKS
• We are allowed to provide you with a small amount of chocolate as a welcome gift.
• Small snacks, bottled beverages, or coffee brought in the room by attendees is acceptable according to the Oasis regulations. Having large arrays of snacks and 2-liter bottles on crop tables is not acceptable. 
• The four meals are hearty, so you may not need many snacks.
• Iced tea will be available at all four meals, and as you leave the meal, you are welcome to refill your mug. 
• Coffee will be served at all four meals.
• You can purchase drinks either in the Oasis lobby or in the bar.
• Ice water will be available at all times. We suggest bringing flavored powdered drink mixes like Crystal Light, or liquid drink mixes like Mio if you want to make the water a bit more fun.
• We have hosted over 30 crops and retreats. We have always kept them non-alcoholic. Reason? We have personally witnessed loud/disruptive behavior at crops we attended where alcohol was allowed. While we would prefer that you enjoy adult beverages in places other than the crop room, we will allow them for We Create on a trial basis. No bottles of alcohol should be visible on your crop table. If you and/or your group becomes loud or disruptive, you will be asked to leave. If we have a bad experience (meaning that others are bothered by loud behavior), we will go back to our original rule.

 

QUESTIONS

Why only 300 people since the event sells out so quickly?
There is no doubt we could fit more people into the venue - it is almost 20,000 square feet, after all - but that's just not our style! When we say luxury crop event, we mean it. We want you to have the most table space, plenty of room to maneuver between aisles, and an on-site store that rivals the size of a lot of brick and mortar stores.

 

STILL HAVE QUESTIONS? Submit a contact form for assistance.